Koalendar vs Square Appointments Comparison 2026
Both cover scheduling & booking. Here is what separates them on price, billing, what you can take with you, and coverage.
Unlimited bookings on the free plan
Booking and payments in one account
At a glance
- Koalendar starts cheaper, at $6.99.
- Both have a genuinely free tier.
Side by side
Koalendar | Square Appointments | |
|---|---|---|
| Starting price (they differ) | From $6.99 | From $49 |
| Pricing model | Free plan, paid tiers | Free plan, paid tiers |
| Free tier | Yes | Yes |
| Billing | Not stated | Monthly or annual |
| Free trial (they differ) | 7 days | 30 days |
| API | Not stated |
Koalendar
Unlimited bookings on the free plan
Koalendar gives away the thing most booking tools meter, which is the number of appointments, and puts its paid features around payments, reminders and team routing instead. Two calendar syncs and an embeddable booking page come at no cost with no time limit. Paying adds Stripe checkout at the point of booking, custom reminders and the removal of Koalendar's branding. It is a booking link rather than a practice management system, and anybody wanting intake forms and client records will outgrow it.
Our note
Upgrade for the payments rather than for the branding, because collecting at the moment of booking is what stops no-shows and the logo bothers you more than it bothers your clients. Two calendar syncs is enough for one person and immediately not enough for anybody juggling a work and a personal calendar plus a shared one.
Square Appointments
Booking and payments in one account
Square Appointments runs a booking site, staff calendars and reminders, and takes the payment through Square rather than through a separate processor. The free plan covers one location with no monthly fee at all, and the processing rate is where Square earns instead. Paying lowers that rate and adds the scheduling controls a team needs. Anybody who only wants a calendar link and never takes a payment is paying attention to the wrong half of this product.
Ratings are the average of reviews readers left. The facts are stated by each tool’s own listing and are not verified by CloutStack. How we make money.